Internal Terms and Conditions

for Conference & Event Business managed by University of Leeds Conferences and Events. These Terms and Conditions apply only to bookings confirmed and contracted prior to May 2026 and do not apply to bookings made thereafter.

All arrangements relating to your department’s booking remain subject exclusively to these terms and conditions.

University House (Function Floor)

A confirmed booking shall be deemed cancelled when the Function Floor Operations Team receives written notification of the cancellation. Where the Hirer cancels an event at Function Floor the following charges are applicable:

(a) Over 14 days’ notice – No Charge
(b) 8 to 14 days’ notice – 50% of the total Event Charge is due.
(c) 7 days’ notice or less – 100% of the total Event Charge is due.

Conferences (Cloth Hall Court and Campus)

(a) Over 90 days’ notice- No charge
(b) 61 to 90 days’ notice – 50% of the total Event Charge;
(c) 31 to 60 days’ notice – 75% of the total Event Charge;
(d) 30 days’ notice or less – 100% of the total Event Charge is due..

Conference accommodation

Where the Hirer has a confirmed event and needs to reduce the number of contracted bedrooms, the following charges are applicable:

(a) Over 90 days’ notice – No Event Charge.
(b) 31 to 90 days’ notice – no charge for up to a 5% reduction in bed numbers.
(c) 30 days’ notice or less – 100% of the total Event Charge is due.